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Board Minutes

     Whitman County Library

Board of Trustees Meeting

Uniontown Branch
June 19, 2007
4:00 p.m.

Present: Becky Dickerson, Leslee Miller, Jon Kehne, Teresa Myott, John Aune, Peggy Bryan, and Kristie Kirkpatrick.

Jon Kehne, board chair, called the meeting to order at 4:04. The minutes of the previous meeting were reviewed. Becky made a motion to accept the minutes, Leslee Miller seconded and the motion carried.

Peggy reviewed the Financial Reports; Budget Report through May 31, 2007, June Vouchers and Account Balances Reports. She reviewed May vouchers #8608-88668 totaling $14,123.52. Kristie reviewed circulation reports for May, noting that overall circulation was down a little. Circulation in Colton was up by 36% with 156 check-outs, while Malden and Oakesdale had large decreases. Website visits increased by 1000 and on-line catalog searches dropped. The database activity had huge increases, as Bridges had an overwhelming 20,883 uses. Kristie attributed this to Senior Projects, college searches and senior end of the year projects. Overall, the statistics were solid.

UNFINISHED BUSINESS: Kristie reported that Mark Dailey, from INTEGRUS Architecture in Spokane toured the library and Hamilton building on May 29. Peggy & Kristie discussed the current use of space in the library building with the architects, both strengths and weaknesses. Integrus felt WCL staff workflow issues might be even greater than public accessibility issues with a building that was not well designed for library use. Integrus was quite impressed with our current meeting room, but it needs a safer and more attractive stairway entrance, accessible restrooms and basic design improvements. Initial impression of the Hamilton Building is that extensive renovation would be required and bringing the building to code was of great concern. Given WCL budget, limited taxing options and our untested ability to fundraise, Integrus advises a three-tier approach: Improve the staircase into the basement, allowing better access to the large meeting room and make other additional basement improvements The addition of an elevator accessing the basement, main floor and mezzanine along with other main floor accessibility issues. Expansion into the existing Hamilton Building with offices and smaller public meeting rooms. The board discussed the options recommended by Integrus and the costs involved. Kristie will inquire about the Integrus fee if we have them study the first two options, rather than all three. A discussion followed. The board asked Kristie to proceed with her work with Integrus and the first two options, especially in light of the aging book elevator, and to contact the assessor's office to better understand WCL's taxing options.

NEW BUSINESS:

Peggy presented the Friends of WCL membership list, with twelve new members.

Peggy asked that the Budget Revision be delayed until the next meeting, as more changes could be included at that time.

Peggy left the meeting at 5:00.

The Board reviewed circulation statistics for every branch that included computer use per hour. Results show Colfax is the busiest location with nearly 36 circs per hour and Oakesdale the slowest at just over 7 circs per hour.

Kristie shared a cost comparison of a Whitman County Library Branch with two independently run small town libraries. The comparison overwhelmingly demonstrates a cost savings and service benefits for a small town to belong to a library system. Kristie will prepare similar reports whenever visiting town councils.

The Board named Doris Johnson of Farmington as June's library supporter of the month. She was praised for her support of that branch library and her community.

Becky reported that the St. John Library has gone out for a second round of bidding after modifications to the building plan.

Kristie reported the Kevin Adair summer reading kick-off was a huge success. Adair and Sheri Miller visited every county school along with local branch managers. Nearly 2000 children took part in this grant project funded by LSTA and administered through the Washington State Library.

James Morasch and Don Appel just concluded 7 weeks of public technology classes at the Colfax Library. Kristie felt the quality of instruction was excellent but overall attendance was disappointing.

Kristie reported the astounding success of the Bridges project with area high schools led by Erica Willson. Besides high usage of the software, all of the schools that participated last year have signed on again for next year with Tekoa considering it too. This project was funded in part by an LSTA grant.

Whitman Hospital is working with Whitman County Library to educate the public about basic health issues. In the communities of Colfax, Endicott, Lacrosse, St. John and Garfield, the project will provide health materials for checkout and health related public programs. Health care officials will also assist in weeding the WCL collection of dated or unsafe health related books and videos.

Kristie reminded the Board that the WILL conference is Sep 27-28 and the library has budgeted to send 1-2 board members.

Don Appel received an LSTA grant for a wireless computer network for all branch locations (Farmington may be the exception due to technical issues.)

The next board meeting will be July 17th in the Uniontown Library followed by a tour of the Alpaca Ranch and dinner at Eleanor's. Anyone wishing to share rides will depart Colfax promptly at 5:00 p.m.

The meeting adjourned at 5:20.

_______________________________________________________ Peggy Bryan, Recording Secretary

_______________________________________________________ Kristie Kirkpatrick, Library Director

_______________________________________________________ Jon Kehne, Board Chair


If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375