Home > About Your Library > Board Minutes > September 2008

 Whitman County Library

Board of Trustees Meeting

Colfax Branch

September 17, 2008
4:05 p.m.

 

Present:   Rebecca Dickerson, Leslee Miller, John Aune, Jon Kehne, Kristie Kirkpatrick and Peggy Bryan.

 Leslee Miller, board chair, called the meeting to order at 4:05 p.m.
Leslee asked for additions or modifications to the agenda.  There were none.

The minutes of the previous meeting were reviewed.  Becky Dickerson made a motion to accept the minutes and John Aune seconded.  The motion passed. 

Peggy reviewed the Financial Reports; Budget, Account Balances Reports and September vouchers #9248-9473 totaling $10,782.49.  Board members signed to authorize payment. 

Kristie reviewed circulation reports for August with a decrease in circulation statistics of 467 uses system-wide.   The report showed that Albion, Endicott, and LaCrosse had increases in their circulation.  Circulation decreases were noted in Colton, Farmington, Garfield, Malden, Rosalia and Uniontown.  There were significant increases in online usage and online catalog searches.  Adult program attendance was up with 168 attending. 

 CONTINUED BUSINESS:

Kristie reported on the progress of the Garfield Annexation.  A public meeting will be held on October 15th at 7 p.m. at the Garfield Library.  An information flyer will be mailed to all residents that live in Garfield announcing the public meeting in early October.  The vote to annex must pass with a 60% approval. 

 Kristie discussed the headquarters building update.  She talked with USDA about the application and it will soon be submitted to the State for review.  It is anticipated that we will hear around the end of October if WCL’s loan is approved at the State level.  Other factors in the outcome include federal funding for this program for 2009.  Based on her conversation with USDA, we could receive funding early as March 2009. 

 There was a brief discussion on the Kathy Schlunegar Estate on the proceeds from the sale of wheat that the Library will receive this year.  Peggy, Kristie and Jon discussed options with Gary Monson regarding the Library’s portion of the proceeds for the next 40 years.  As per a conversation with Gary, it is our understanding that he will market the crop in three increments and hold out our share of the expenses for this year and for next year.  The future years will only have one year’s expenses deducted.  The impact of this income and the USDA loan were discussed.

 A letter of intent to apply for $30,000 in funding for the renovation was submitted to Inland Northwest Community Foundation.  The library now awaits invitation to apply formally. 

 

NEW BUSINESS:

Kristie discussed this fall’s Library Foundation fundraising event, Soiree in the Stacks.  It will be held on October 26 from 5-8 in the library and will benefit Hayden’s Corner and the Building Renovation.  She discussed the dinner and auction, noting that over 60 tickets have been reserved out of 80. 

 Peggy presented Budgets for 2008 Revision 2, Capital Reserve and 2009 Budget.  She reviewed each and discussed line item changes.  These budgets were approved by the board with resolutions #06-08, #07-08 and #08-08.

The library supporter for the month of August was Mary Estes from Palouse. Mary volunteers time and resources to the Palouse Library. As a member of the Xenodican Club, Estes helps with the annual cleaning of the library, book-sales and other fundraising projects that benefit the Palouse Branch. She and her husband Loren donated a toy box for the children and Mary can often be seen bringing her own grandchildren to the library's programs. Mary is an avid reader and active within the community.  Clancy Pool presented Mary the award at a recent Xenodican Club meeting.

Kristie announced that Malden will not be renewing their contract for library service in 2009 due to their financial situation.  Kristie had located partial funding for 2009 and has also been working with someone to write grants for the community of Malden.  Kristie announced that USDA has awarded an Internet provider grant funding to bring high speed Internet, computers and a community center to Malden.   Although this space would have provided a perfect library setting, the Town of Malden still withdrew.  Residents of Malden will have to pay the yearly $30 fee for library service beginning in January of 2009.

 Kristie announced that the St. John Open House will be Saturday, October 11 at 1 p.m.  She asked board members to attend, expressing her appreciation to the community of St. John for their support.

 Kristie announced that the Fair Booth was successful, but fair attendance was down.  The library submitted a scrapbook that Wanda Alderman made. Her scrapbook won a Blue Ribbon and a purple “Best in Class” ribbon.  She thanked Wanda for volunteering her time to work on the library scrapbooks.

 Kristie passed out coming events calendar for August and September, noting that we are busier than ever.  She noted the beginning of several new programs, including a Spanish program for children.  She announced that Peggy received a grant to attend the Rural Library Conference in Sacramento, CA.  Kristie will be attending with Peggy.  She announced that James Morasch, Sheri Miller and Holly White will attend a Gates Grant workshop at Skamania Lodge. Clancy, Sheri, James & Erica are busy with two Branch training sessions in St. John and Palouse.  Those attending will be trying out our new wireless computer lab that we received through a grant.  The computer lab will be used to host classes at branches throughout the county.

 Kristie proposed that the board not meet in October; the board concurred.  The next meeting will be on November 18 at 4 p.m. at the Colfax Branch.  With no further business the meeting was adjourned at 5:24.

  

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Peggy Bryan, Recording Secretary

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Kristie Kirkpatrick, Library Director

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Leslee Miller, Board Chair

If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375