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 Whitman County Library

Board of Trustees Meeting

Colfax Branch
November 10, 2009
4:00 p.m.


Present: Teresa Myott, Rebecca Dickerson, Jon Kehne, John Aune, Kristie Kirkpatrick and Peggy Bryan.

Teresa Myott, board chair, called the meeting to order at 4:05 p.m.

Kristie and the board presented the Library Supporter of the Month to James Morasch. As the Systems Administrator of WCL, James has saved the library thousands of dollars over the years. Becky noted his many other contributions to the library and willingness to help out wherever needed.

Larry Kom, CKA Architects, reported that there were eight contractors who submitted bids for the Colfax Library Renovation. Bruce Ensley, the library's attorney for the renovation project, summarized the analysis of the bids and addendums. The lowest bidder was Citadel at $643,371. Citadel submitted only two of the three addendums. Bruce noted that this was a non-forming bid and recommended Citadel's bid be rejected. The second lowest bidder was Blews Construction at $657,440.

Larry requested and received DUNS numbers for both contractors, both of whom checked out to be in good standing by the USDA. Larry reviewed the quality of both contractors and their sub-contractors and determined that either one would be capable of completing WCL's project.

Becky Dickerson made a motion to reject the apparent low bidder due to non-conformity. Jon Kehne seconded and the motion passed.

Jon Kehne made a motion to accept the bid from Blews Construction, as apparent low-bidder based on the recommendation of the architect and lawyer, subject to the review of other considerations. John Aune seconded and the motion passed.

Peggy presented Resolution #21-09, authorizing Director Kristie Kirkpatrick to sign the acceptance of notice on behalf of the Whitman County Library. Becky Dickerson made a motion to accept the resolution. Jon Kehne seconded and the motion passed.

Jon Kehne reported on the recent audit of 2006-2007-2008 years by the Washington State Auditor's Office. He reported that the library had a clean audit, with no findings. There were a couple of recommendations, which the library will follow-up with. Kristie thanked Peggy for her good work in keeping the library records in good standing.

Kristie presented Resolution #20-09, updating the non-resident card policy. The resolution addresses borrowing limits, probationary period, items limit check-outs per card, direct-home mailing privileges and InterLibrary Loan Services. Becky Dickerson made a motion to accept Resolution #20-09. Jon Kehne seconded and the resolution passed.

Kristie reported on the election results, which were very positive. The Library M & O Levy passed at 66%. Towns that voted to annex to the library district also passed with Endicott at 84%, Farmington at 79% and Malden at 63%.

Kristie reported on Marie Doak's retirement celebration, sharing photos of the event. She reported that there was a presentation by the Whitman County Commissioners, a letter of commendation from Jan Walsh, Washington State Librarian and a presentation from WCL.

Kristie asked board members to sign a card for Clancy Pool, expressing sorrow at the death of her husband Dennis.

Kristie asked if the board wanted to cancel the regular November meeting date, scheduled for next week since most of the business was resolved at today's meeting. They concurred.

With no further business the meeting was adjourned at 5:12. The next meeting will be on Tuesday, December 15th 2009 in Colfax at 4 p.m.

Peggy Bryan, Recording Secretary

Kristie Kirkpatrick, Library Director

Teresa Myott, Board Chair

If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375