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 Whitman County Library

Board of Trustees Meeting

Rosalia Branch

May 19, 2009
5:00 p.m.


Present: Rebecca Dickerson, Leslee Miller, John Aune, Teresa Myott, Kristie Kirkpatrick, Theresa Myott and Peggy Bryan.

Teresa Myott, board chair, called the meeting to order at 5:10 p.m. Teresa asked for additions or modifications to the agenda.

Peggy reviewed the Financial Reports; Budget, Account Balances Reports and March vouchers #9870-9908 totaling $12,591.44. Board members signed to authorize payment. The minutes of the March meeting were reviewed. Becky Dickerson made a motion to accept minutes, Teresa Myott seconded and the motion passed.

Kristie reviewed circulation reports for March. She reported that overall circulation increased slightly, with the biggest increase in Colfax. She reported on the Malden Branch, noting that there are 100 library cardholders in Malden, nearly 50% of all residents. Of these, 71 have used their cards within the last year, checking out 1162 items. She continued with the Rosalia Library, reporting that 644 people have cards in Rosalia and checked out more than 7599 items last year. She noted that the library supporter of the month for May is Elk River Cable, donating Internet service to Rosalia for the past three years.

CONTINUED BUSINESS: Kristie reported on the headquarters building update. The USDA application is in Washington D.C. awaiting three signatures and according to USDA staff Roni Baer, the application is doing fine. Architect Larry Kom discussed the project plans with the staff at the Annual Staff Development Day on May 13. Kristie discussed the impact the project will have on the library, staff and customers and presented an initial plan of what will happen.

NEW BUSINESS: The June Library supporter of the month will be Troy and Alicia Willson of Tekoa. Troy volunteered at the library and Qwest matched is volunteer time over the last two years with a donation to the Tekoa Library of $1000. Alicia spent many hours organizing and cleaning the library, which was much appreciated.

The Board voted to approve Ordinance No. 201-09 from the Town of Farmington to annex to the library district in a special election. The Board voted to approve Ordinance No. 324 from the Town of Endicott to annex to the library district in a special election. The documents will be delivered to the Whitman County Commissioners for approval and then will be given to the elections department at the Whitman County Auditor's Office.

Kristie discussed a levy lid lift on the ballot for the library district. The library levy rate has dropped from $.50 per thousand to $.4498 per thousand. Approval of a levy lid lift would bring the tax rate back to the voter approved $.50 per thousand. After a discussion, the board asked Kristie to further explore. She will ask the Assessor or Auditor to attend the next meeting to help answer further questions on this issue.

Kristie discussed non-resident fees for the library service. She asked Joe Reynolds, Whitman County Assessor if the $30 non-resident was equivalent to the amount property tax holders would pay. Joe response was that this amount seemed fair. Kristie will review the level of library service for the non-resident and property tax holder.

Kristie discussed the meeting room policy. Upon completion of the renovation, there may be requests to use the room for receptions and other events. She gave everyone a new meeting room policy to review and discuss at a later date. Leslee Miller asked if the library had considered Insurance Liability and permits for the meeting room. A discussion followed.

Kristie shared a photo of the WCL staff from the Annual Meeting.

Kristie shared a brochure featuring the Rural Heritage Project. WCL recently received a $9000 Whitman County Preservation grant for this project. This project will be provided in partnership with Washington State Library, Washington's Secretary of State's office and Jerry McCollum of WSU's Department of Arts and Cultures.

Kristie discussed her vacation time, noting the difficulty to get her time down. She asked the board to consider paying her 100 hours of vacation time, noting that she could manage her vacation at that level. Becky Dickerson made a motion to pay 100 hours of vacation time, John Aune seconded and the motion passed. Kristie noted that her goal was to have all staff use their vacation time and carryover no more than 96 hours to the next year, as per policy.

With no further business the meeting was adjourned at 6:25. The next meeting will be Tuesday, June 16th. The location is yet to be decided.

Peggy Bryan, Recording Secretary

Kristie Kirkpatrick, Library Director

Teresa Myott, Board Chair

If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375