Board of Trustees Meeting
May 19, 2009
Present: Rebecca Dickerson, Leslee Miller, John Aune, Teresa
Myott, Kristie Kirkpatrick, Theresa Myott and Peggy Bryan.
Teresa Myott, board chair, called the meeting to order at
5:10 p.m. Teresa asked for additions or modifications to the
Peggy reviewed the Financial Reports; Budget, Account
Balances Reports and March vouchers #9870-9908 totaling
$12,591.44. Board members signed to authorize payment. The
minutes of the March meeting were reviewed. Becky Dickerson made
a motion to accept minutes, Teresa Myott seconded and the motion
Kristie reviewed circulation reports for March. She reported
that overall circulation increased slightly, with the biggest
increase in Colfax. She reported on the Malden Branch, noting
that there are 100 library cardholders in Malden, nearly 50% of
all residents. Of these, 71 have used their cards within the
last year, checking out 1162 items. She continued with the
Rosalia Library, reporting that 644 people have cards in Rosalia
and checked out more than 7599 items last year. She noted that
the library supporter of the month for May is Elk River Cable,
donating Internet service to Rosalia for the past three years.
CONTINUED BUSINESS: Kristie reported on the headquarters
building update. The USDA application is in Washington D.C.
awaiting three signatures and according to USDA staff Roni Baer,
the application is doing fine. Architect Larry Kom discussed the
project plans with the staff at the Annual Staff Development Day
on May 13. Kristie discussed the impact the project will have on
the library, staff and customers and presented an initial plan
of what will happen.
NEW BUSINESS: The June Library supporter of the month will be
Troy and Alicia Willson of Tekoa. Troy volunteered at the
library and Qwest matched is volunteer time over the last two
years with a donation to the Tekoa Library of $1000. Alicia
spent many hours organizing and cleaning the library, which was
The Board voted to approve Ordinance No. 201-09 from the Town
of Farmington to annex to the library district in a special
election. The Board voted to approve Ordinance No. 324 from the
Town of Endicott to annex to the library district in a special
election. The documents will be delivered to the Whitman County
Commissioners for approval and then will be given to the
elections department at the Whitman County Auditor's Office.
Kristie discussed a levy lid lift on the ballot for the
library district. The library levy rate has dropped from $.50
per thousand to $.4498 per thousand. Approval of a levy lid lift
would bring the tax rate back to the voter approved $.50 per
thousand. After a discussion, the board asked Kristie to further
explore. She will ask the Assessor or Auditor to attend the next
meeting to help answer further questions on this issue.
Kristie discussed non-resident fees for the library service.
She asked Joe Reynolds, Whitman County Assessor if the $30
non-resident was equivalent to the amount property tax holders
would pay. Joe response was that this amount seemed fair.
Kristie will review the level of library service for the
non-resident and property tax holder.
Kristie discussed the meeting room policy. Upon completion of
the renovation, there may be requests to use the room for
receptions and other events. She gave everyone a new meeting
room policy to review and discuss at a later date. Leslee Miller
asked if the library had considered Insurance Liability and
permits for the meeting room. A discussion followed.
Kristie shared a photo of the WCL staff from the Annual
Kristie shared a brochure featuring the Rural Heritage
Project. WCL recently received a $9000 Whitman County
Preservation grant for this project. This project will be
provided in partnership with Washington State Library,
Washington's Secretary of State's office and Jerry McCollum of
WSU's Department of Arts and Cultures.
Kristie discussed her vacation time, noting the difficulty to
get her time down. She asked the board to consider paying her
100 hours of vacation time, noting that she could manage her
vacation at that level. Becky Dickerson made a motion to pay 100
hours of vacation time, John Aune seconded and the motion
passed. Kristie noted that her goal was to have all staff use
their vacation time and carryover no more than 96 hours to the
next year, as per policy.
With no further business the meeting was adjourned at 6:25.
The next meeting will be Tuesday, June 16th. The location is yet
to be decided.
Peggy Bryan, Recording Secretary
Kristie Kirkpatrick, Library Director
Teresa Myott, Board Chair
S Main Street
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