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Whitman County Library 
Board of Trustees Meeting 
Colfax Branch 
January 19, 2010
4:00 p.m.


Present: Teresa Myott, Rebecca Dickerson, Jon Kehne, John Aune, Leslee Miller, Kristie Kirkpatrick and Peggy Bryan. 

Teresa Myott, board chair, called the meeting to order at 4:00 p.m. She turned the meeting over the John Aune, 2010 board chair.

John asked for additions or modifications to the agenda. There were none.

Monthly Business:
The minutes of the September meeting were reviewed. Jon Kehne made a motion to accept the minutes, Leslee Miller seconded and the motion passed. The minutes of the October meeting were reviewed. Leslee Miller made a motion to accept the minutes, Teresa Myott seconded and the motion passed. The minutes of the November meeting were reviewed. Becky Dickerson made a motion to accept the minutes, Jon Kehne seconded and the motion passed. 

Peggy reviewed the Financial Reports; the January vouchers #10331-10339 totaling $2,720.62. Board members signed to authorize payment. She also presented vouchers #1008-1012 for payment from the Construction Fund. Board members signed to authorize payment.

Kristie reviewed circulation reports for December; most branch libraries saw significant increases. Endicott, Malden and Rosalia were simply amazing while sizeable drops were seen in Lacrosse, Oakesdale, Tekoa and Colfax. Kristie reported that the 20% drop in Colfax was less than she expected considering the change in location and materials available to patrons.

Kristie was very pleased to report the annual statistics for 2009. Circulation system-wide increased, and was on track for a 3% increase had Colfax not relocated in late November. Computer use rose 5%, holds filled 16%, children's programs 5%, YA programs 15%, adult programs 24% and website visits were up 12%. The number of reference questions answered and volunteer hours also rose. The only areas suffering lower numbers were the use of databases and Ask Us 24/7.

Kristie went on to share a number of charts and tables that Clancy produced that clearly demonstrate Branch usage. Items of note included:
13 branches posting their highest program attendance within the past 5 years
12 branches posting their highest circulation within the past 5 years
12 branches circulating more than 10 items per hour
St. John Branch, highest program attendance over the past 10 years
Tekoa Branch consistently ranking at or near the top in circulation for the past 10 years
Amazing statistics being posted in Malden while open just 2.5 hours per week

CONTINUED BUSINESS:
Peggy presented Resolution #10-01 for levy certification for 2010 as required for the Whitman County Assessor, Joe Reynolds. The regular levy for 2010 is $685.542.31.

Kristie gave an update on the Colfax Building. She reported delays with the elevator pit, as Blew's Construction encountered very hard rock and also hit ground water. She shared photos and leaf samples of the rainforest tree that will be in the children's area. The board will have the opportunity to tour the library following the meeting. 

Kristie gave an update on current grants: NoaNet, WORC and Whitman County Historical Preservation/Rural Heritage. Our application with NoaNet was submitted for Round 1 of Broadband Stimulus funding. Kristie anticipates we will hear very soon if we've been approved. The person who completed the application at the state level, inadvertently did not include Malden, Oakesdale and Uniontown. The grant asked for fiber internet service to each library (and town) along with computing centers in some locations. One such location is Colfax, where Kristie has been brainstorming with the Colfax Arts Council for a site that could hold a computing center, children's librarian office area, art education center and Chamber of Commerce office. This project will be resubmitted for Round 2 with the Bill and Melinda Gates Foundation as a possible added partner.

WORC - Occupational Resource Connection grant recently hired Andree' Marcus to assist Erica Willson. The classes will provide job seekers the resources they need to conduct a successful job search, improve their skills, prepare resumes, explore career changes and more. Workshops and additional computer access time are currently being scheduled in communities throughout Whitman County.

The Rural Heritage grant is continuing to digitize historical photos in Whitman County. Scott Barrie, from Creative Image, will create three exhibits for this project. One exhibit will travel county wide and to Olympia, one will be in the Whitman County courthouse and the last one will be placed in the foyer to the basement in the remodeled library. Alex McGregor pledged a donation to help fund the exhibit in the basement.

New Business: 
Kristie announced that the supporter of the month for January will be the Community of Endicott; whose levy passed with 84% approval and has very high usage of their library. The February supporter of the month will be St. John Cable and the March supporter will be Gale Bilow from Endicott.

Kristie discussed the governor's proposed budget and effects on Washington State Library. The proposed cuts to WSL will have a huge impact to WCL where LSTA grants and subsidized products are regularly used by patrons. She has sent letters to legislators and will forward a draft that board members can use or modify and send as well.

With no further business the meeting was adjourned at 5:12. The next meeting will be on Tuesday, February 16th 2010 in Colfax at 4 p.m. 

_______________________________________________________
Peggy Bryan, Recording Secretary

_______________________________________________________
Kristie Kirkpatrick, Library Director

_______________________________________________________
John M. Aune, Board Chair


If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375