Board of Trustees Meeting
August 18, 2009
Present: Leslee Miller, John Aune, Teresa Myott, Kristie Kirkpatrick and Peggy Bryan.
Teresa Myott, board chair, called the meeting to order at 4:01 p.m.
Teresa asked for additions or modifications to the agenda. There were none.
The minutes of the July meeting were delayed until the arrival of another board member.
Peggy reviewed the Financial Reports; Budget, Account Balances, Capital Reserve Budget, and March vouchers #10016-10062 totaling $27,479.60. Board members signed to authorize payment. Becky Dickerson joined the meeting.
Peggy reviewed 2009 Budget Revision, Capital Reserve 2009 Budget, Debt Service Fund 2009 Budget and Construction Fund 2009 Budget. John Aune made a motion to accept resolutions #10-09, #11-09, #12-09 and #13-09 approving the budgets. Leslee Miller seconded and the motion passed.
The minutes of the July meeting were reviewed. Teresa Myott noticed that her name was mistakenly listed as attending the meeting. Peggy made that correction to the minutes. John Aune made a motion to accept minutes, Becky Dickerson seconded and the motion passed.
Kristie reviewed circulation reports for July. Library circulation was up a little, with increases in Colton, Garfield, Rosalia and St. John.
Kristie announced that the Asbestos Removal began on Monday, August 17. The work is progressing quickly and should be done by the end of the week. There are plans to carpet and paint the computer room and hallway shortly after the removal is complete.
Kristie shared a letter from Larry Kom with an update on the project. Documents will be sent to Roni Baer and State Architect for USDA for approval this week. A quick turnaround time with their review is anticipated and he hopes to advertise for bids as early as August 28. The letter also reviewed the six alternate bid packages.
Kristie discussed the timelines of the levy lid lift and annexation of Malden, Garfield and Endicott that will be on the November ballot. She noted that the Friends of the Library will be sending out a mailing to all residents voting on these issues. She passed out a Library Election Facts sheet, asking for suggestions and ideas to improve the message to voters. After a discussion, there was one suggestion. Kristie noted if they had any other thoughts to let her know.
Jon Kehne joined the meeting at 4:45.
Kristie announced that WCL applied for a $495,000 grant for Broadband Funding in a state-wide application to ARRA. The project would include broadband to all branches (including Malden), computer labs, etc. Kristie also announced that Sheri received a Sylvan's grant for children's books on-line. This is available on our website under the "kids" link.
Kristie presented a summer reading wrap-up. She shared the stats, pictures and stories from around the county.
Kristie presented a Policy on Naming to the board. After reviewing the policy, Becky Dickerson made a motion to accept resolution #15-09. Jon Kehne seconded and the motion passed. Kristie discussed a potential anonymous donor that expressed the funds be earmarked towards the purchase of the Hamilton Building. The donor is also requesting that the building be named after a deceased family member should the building at some point be purchased. A discussion followed. Kristie requested that she would like to begin a preliminary investigation on the feasibility of this project. She will gather information on this project and potential costs also. She will keep the board informed of any new developments and any related costs involved. The donor will make his donation to the WCL Foundation that will be earmarked for this purpose.
Kristie discussed a situation with the library accounts of Marcus Stueckle, his children and grandchildren. Marcus requested a meeting with the board along with his grandson. Kristie noted the history of all of their library accounts, noting they have disobeyed library rules, argued with staff and the many exceptions to the rules that have been made for him and his family. After a discussion, the board signed a letter to Marcus standing behind Kristie's decision and saw no reason for further discussion of this issue.
Kristie announced that the library supporter of the month for September will be Lavelle Gardner from Oakesdale. She has been an avid library user and supporter for many years. She was once employed by the library as a substitute.
Kristie announced that a new branch manager, Shannon Roe, was recently hired for the Malden Branch. The city hall in Malden will have a space for the library to store and lock up some items.
Kristie presented an updated computer policy. After a review, Becky Dickerson made a motion to accept Resolution #14-09 approving the new policy. John Aune seconded and the motion passed.
With no further business the meeting was adjourned at 5:40. The next board meeting will be on Tuesday, September 15th at 4 p.m. at the Colfax Branch. The 2010 Budget will be presented at this meeting.
Peggy Bryan, Recording Secretary
Kristie Kirkpatrick, Library Director
Teresa Myott, Board Chair
S Main Street
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