Whitman County Library
Board of Trustees Meeting
Colfax Branch
October 16, 2012


Present: Teresa Myott, Jon Kehne, Chuck Petras, Bob Bates, Becky Dickerson, Kristie Kirkpatrick, and Chelsea Leachman Peggy Bryan.

Jon Kehne, board chair, called the meeting to order at 4:00 p.m. Jon asked for additions or modifications; Kristie noted that board candidate Luke Baumgarten was not able to attend the meeting today.

The minutes of the previous meeting were reviewed. Chuck Petras made a motion to accept the minutes, Bob Bates seconded and the motion carried.

Peggy presented the financial reports through September 30, 2012. She presented payment voucher resolution #19-12 totaling $61,212.24. Bob Bates motioned to approve the resolution; Teresa Myott seconded and the motion carried. Becky Dickerson joined the meeting at 4:10

Kristie reported on the circulation statistics for September 2012. System-wide circulation decreased nearly 1500, with 450 directly to Colfax. She noted the impact on circulation when families who move away, accumulate of fines and in Endicott’s case, moving to a small, temporary locations. Website visits, volunteer hours, digital checkouts and Rural Heritage all had significant increases.

CONTINUED BUSINESS: Kristie reported the Endicott Library bids were $25,000 higher than projected. One of the USDA stipulations in the bid was a new parking pad, noting that cost accounted for nearly $12,000 of the overage. The Friends and Foundation of WCL have pledged over $10,000 towards the project and USDA has also filed an additional grant to help get the project complete. Kristie continues to write grants and seek funding to assist with this project.

Peggy announced that construction has resumed in LaCrosse Library/Market building, as a store operator has been secured who plans to open in December. As soon as the library portion of the building is done, the library plans to relocate. Alex McGregor will be speaking at the LaCrosse Market on Oct. 28 at 2 p.m. to the Whitman County Historical Society if any board members would like to attend. The library plans to have a Rural Heritage exhibit featuring LaCrosse photos completed and hung in the market building by this date.

Kristie discussed The Center (CEC/Hamilton Building) and the IACC (Infrastructure Assistance Coordinating Council) tech team she and Peggy met with to discuss funding for this project. The tech team recommended USDA funding for this project. WSU RCDI will present their design ideas for The Center tomorrow, with four different paths. Kristie discussed the bathroom issue as scheduling in the building is increasing and it is very inconvenient and sometimes unsafe to ask attendees to use the library restroom. Lastly, Kristie reported meeting with the WSU Architecture representatives regarding possible classroom studio and/or pro bono services for the Center.

NEW BUSINESS: Kristie introduced Uniontown Branch Manager and Teen Librarian, Chelsea Leachman. Chelsea discussed her grant proposal, a Learning Hub planning and design grant for the Hamilton Building. She expects to receive word about this grant within the next few weeks. Chelsea discussed the many benefits the library would receive as a result of this grant library and a discussion followed. She also discussed Summer Reading, the ACE (arts) Seminar she recently attended and visits to Whitman County Schools.

Kristie announced that the Athenaeum Club is the library supporter of the month for October. They have donated to the library during the past 50 years and donated historic photos of their club to the library’s Rural Heritage collection. Kristie gave everyone a bookmark that featured a photo of their club from their collection and asked them to view the exhibit on the main floor.

Kristie announced that Everybody Reads author Jim Lynch will be speaking at the WCL on November 12. She implored the Board to attend and find others to do the same as she wants a strong attendance for this presentation. Lunch will be available for $7.00.

Kristie announced that board candidate Luke Baumgarten was unable to attend the meeting today. He will be rescheduled along with the other two candidates Steve Balzarini and Robyn Tramposch. Kristie will contact the Board with details.

Becky Dickerson announced the board will go into executive session at 5:10 p.m. for 35 minutes for Kristie’s evaluation. The meeting resumed at 5:40 p.m.

The next meeting will be November 13 at 4 p.m. With no further business, the meeting was adjourned at 5:41.

 Peggy Bryan, Recording Secretary

Jon Kehne, Board Chair

For more information, contact:

Kristie Kirkpatrick at 509-397-4366

For a complete list of events and programs happening in all fourteen Whitman County Library branches, visit the Whitman County Library website or the library's events calendar or call the library at 397-4366 or 877-733-3375 toll-free.